Plan document requirements

Where to find your 401(k) plan or ESPP summary documents

If you have any trouble locating your policy, your two best resources are your online retirement account portal or your company's benefits administrator (usually managed by Human Resources).

Your 401(k) plan or policy document must include:

1. Employer match percentage (%). For example, “50% of salary deferrals up to 6% of the employee’s eligible compensation — for a 3% maximum match.” This should include the matching percentage cap or matching limit in dollar ($) amount.

2. 401(k) vesting schedule. Vesting is the process by which your employer’s contributions legally become yours. The time it takes for this process to occur varies greatly by employer.
3. 401(k) eligibility requirements. This is an eligibility rule for participating in a 401(k). It’s based on the number of hours you’ve worked or the time elapsed since you were hired.
4. Specifics about taking 401(k) loans, withdrawals, and their repercussions. Please ensure it includes specifics about in-service withdrawals, rollovers, and penalties regarding loans and withdrawals. 

Note: We accept 401(k), 403(b), and TSP (Thrift Savings Plan) plans. 

Your ESPP summary must include:

1. Stock discount percentage. This is the rate at which employers allow eligible employees to purchase company stock at a discounted price.
2. Enrollment period dates. This refers to a designated timeframe during which eligible employees can enroll in the ESPP and indicate their participation in the plan.
3. Offering period dates. This refers to a defined period of time during which employees can contribute a portion of their eligible compensation toward purchasing company stock. Contributions are made through payroll deductions.
4. Purchase dates. These are the specific dates when employees are permitted to purchase company stock using their accumulated contributions.
5. Participation requirement (years of service). This refers to the amount of time an employee must work before becoming eligible to participate in their ESPP.

6. Maximum contribution amount or percent of income.

7. Holding or Lock-up requirements (if applicable). These requirements force participants to hold the purchased shares for a certain period of time before they can be sold. This does not apply to all ESPPs.
   
   If your paystubs happen to be multiple pages, you can click here for a helpful guide on how to combine all the pages into a single PDF document to upload.